10 reasons to use Zoi Meet for your meetings

Meeting notes are a crucial aspect to making your meetings more productive. According to statistics, we tend to forget 50% of the information we learned within an hour, 70% within a day and up to 90% within a week. However, repetition through written material can be a useful tool to help retain information. How does Zoi Meet come into this and how does it aid you in maximizing not only your memorizing and note taking abilities, but also your time? There are many ways our software can do this, so these are ten reasons to use Zoi Meet for your meeting notes:

1. Record your meetings

Have your meetings recorded by Zoi Meet and you will be able to easily search back into the whole conversation using timestamps or searching for keywords. This doesn’t only count for in-person meetings, you can also invite Zoi Meet into your Zoom video-conference calls and take notes for you. The Zoom integration will be followed by Skype For Business and many more video solutions.

2. Increase your follow-up productivity

Zoi Meet is capable of recognizing intended actions from your important conversations. You can customize “Triggers” that recognize: Actions, Reminders, Decisions, Notes and Questions. This way, you will end up with a clear overview of follow-up activities once your meeting is done, without having to read through all your notes. You can even push these recorded activities into your most used Enterprise solutions such as Salesforce, Hubspot or Microsoft Teams. This way you can assign them to the right person in charge to follow up on specific tasks and thus increase your team productivity.

3. Follow the live transcription

The live transcription can help you understand the conversation more clearly if the meeting is not in your native language or if you are speaking with someone with an accent. It is especially useful when dealing with conversations that involve a difficult or uncommon terminology. Additionally, you can use Zoi Meet for big conferences or small gatherings to display live transcripts.

4. Share the transcript

Zoi Meet allows you to share your meetings with others within the platform to review or edit, or by exporting the meeting, and sending it to those that were not able to attend or anyone who needs to be caught up with decisions that were made during the meeting. If you don’t want to share the whole conversation, you can create your own highlighted report by dragging and dropping important parts of the meeting into the “report builder”.

5. Save time and money

By recording the meeting to support the human note taker, you will increase productivity and cut down on post meeting work. The person who is usually in charge of taking notes can even actively participate and the only work required after the meeting will be some editing and sharing. By using Zoi Meet you will save approximately 5 hours workload a week per user.

6. Have extra prep materials

Another useful way of using past transcripts could be as preparation for the employees that will need to take some part in putting the discussed strategies to action. This saves time and costs because by providing direct access to the conversation, you won’t need to spend time on preparing and explaining what needs to be done. 

7. Make less mistakes

By introducing our software into your meetings, you won’t have any more spelling mistakes and there is also no room for interpretation. There is always a possibility for a post meeting review and clean up thanks to the editing option.

8. Tailor speech recognition to your company

Thanks to our amazing machine learning team, we create technology that grows to be tailored to the communication style of your company. The more you use it, the more it will pick up on your company jargon and any specific industry terminology, to improve your note taking experience and value of the transcripts.

9. Put the storm into brainstorming sessions

Zoi Meet is also a handy tool for your brainstorming sessions, since it automatically detects discussion topics that were said in your conversations and groups them all together in a specific section, so that you don’t have to write anything down disrupting the flow of your creative storm.

10. Have a reference to fall back to

Your past transcript collection may come in handy when having to deal with any sort of misunderstandings or even any accused of misconduct. It is also a great solution for auditing and legal purposes as you have both the audio and text files in your platform.