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4 ways transcriptions can improve your workflow

Transcription has always been very valuable to our society since very early ages: already during the golden times of the ancient Greeks, Sophocles narrated his thoughts to a scribe who would write them down for him; in the middle ages it would be a monk’s job to transcribe all the literary work, which was at risk of getting lost or destroyed during those dark times; nowadays, we have the evolution of transcription and most of us know it in its most common form: subtitling.

This modern form of transcription helps us understand better movies and videos, TV in another language, it is even becoming a tool to make our workflow more efficient. However, a lot of us don’t know that the way we get those subtitles is through a digital transcription. It consists of a process during which the audio file is automatically converted into written form. Just like Sophocles we get to have that luxury, only our scribe is now AI.

Digital transcription has already proven itself to be very useful in the entertainment world, but its use cases are now expanding to the workplace as well. There are many ways transcriptions can benefit your workflow, today we will focus on four. These are the ways transcription will benefit your company:

1 – The increase in employee productivity

With digital transcription, there is no need for any of your employees to take notes and that means they can be 100% more focused than they would’ve been otherwise. By being more focused they will be able to contribute even more productively to the meeting, resulting in a big gain for the company. Not only that, but it can also be extremely valuable to employees with hearing problems who need that extra support and the use of subtitles and a consequent transcription can increase their productivity as well, being that they can understand everything that is being said.

2 – Save Time (Improve project turnaround time)

Digital transcription is immediate, it happens while you are talking and as soon as your meeting is done, it will be right there ready for you to read. If you have searchable transcriptions you can even look up the moment in time when something was said by a certain individual. This allows you to easily take out key points and reduce research time.

3 – Easy access

Being that it is digital, it is so much easier to access: you can just do so from your device and you will find all your transcriptions in one place. You will be able to rename the conversation and it will be also easier to search for specific moments in the conversation, by just looking at the time stamps or by searching keywords.

4 – The full picture: get the full text as opposed to incomplete notes

Being that it is an automatic process and the whole audio file gets converted into text, you will get everything that was said. When taking notes, it can happen that someone leaves out something they don’t consider important, which could, however, be perceived as important to someone else: digital transcription will solve that issue. Everything that is said will be recorded and you can retrieve this information at any moment in time.

article by: Letizia Titon